Only ACTIVE and LIFE MEMBERS can run for an office
Elected Officers will be determined by a simple majority,
which is 50% plus 1 of all the members voting

SAN JOSÉ

SKÅL INTERNATIONAL

"600th Club of the World"

Founded May 18, 1993

EXECUTIVE COMMITTEE

The Executive Committee of Skål International San José, further known as “The Club”, is entrusted with the task of administering and managing The Club.  It settles differences which may arise between The Club's members, or refers the same to Skål International USA and/or Skål International.

Decisions are made by a majority of the Executive Committee members present having the right to speak and vote.  In the case of an equal vote, the casting vote of the President will decide the outcome.

The Executive Committee must meet regularly, but not less than six (6) times per year at the request of the President.  It may also be convened at the request of one quarter (1/4) of the committee officers.  At each meeting, the quorum shall be fifty percent (50%) of the full membership of the Executive Committee.  Any officer has the right to ask for a secret ballot.

Any member of the Executive Committee, who, without valid reason, fails to attend three (3) consecutive committee meetings, is considered to have resigned from their position.

The Board may appoint an Active, Life or Retired member of The Club to fill a vacancy until the next annual voting, except Retired members may not hold representative office.  The appointed member has the right to run for election to the vacancy.

All Executive Committee Members must pay The Club’s full yearly membership dues.

PRESIDENT:
a)  This elected position is for a one (1) year term with possible re-election of other terms.
b)  The Club President is entrusted with the duties of executing the decisions of the Executive Committee of The Club, conducting the proceedings and ensuring it functions effectively and efficiently.
c)  The President is The Club's official and legal representative, however, all documents legally binding on The Club must bear the signature of the President jointly with the Vice-President’s signature.
d)  May, if necessary, delegate part of their presidential duties to the Vice-President or any other Officer of the Executive Committee.
e)  Will attend and lead The Club’s regular meetings.  If unable to attend a meeting, they must arrange for the Vice-President or other Executive Committee member to substitute for them.
f)  Will make a report to the Annual Business Meeting on the activities of The Club and its Executive Committee.
g)  Is entrusted with ensuring The Club extends a warm welcome to every visiting Skålleague and should offer any assistance during their visit, or find someone else who can help.


VICE-PRESIDENT:
a)  This elected position is for a one (1) year term with possible re-election of other terms.
b)  The main task of the Vice-President shall be to assist the President in the execution of their duties and deputize, for them, whenever the necessity arises.
c)  Will find meeting locations, negotiate and sign venue contracts for all meetings.  Will organize meetings to include invitations and RSVP follow-ups.  Assist the Treasurer, during the meeting, with attendance and collecting payments, work together with venue on counts, service and payments.  Should the VP not be able to attend a meeting, they must find a substitute to coordinate logistics with the venue during the event.
d)  With the help of the Treasurer, prepare a report on how many members, guests, visiting Skålleagues and no-shows for each meeting.

SECRETARY:
a)  This elected position is for a one (1) year term with possible re-election of other terms.
b)  The Secretary will draft the minutes of the meetings of the Executive Committee, the monthly Club meetings and the Annual Business Meeting and forward a copy, within fifteen (15) days, to all members of the Executive Committee.
c)  Help electronically approve all new members.
d)  Certify any matters or information concerning The Club.

TREASURER:
a)  This elected position is for a one (1) year term with possible re-election of other terms.
b)  The Treasurer keeps The Club's bank accounts, receives, deposits and manages The Club's funds.  The Treasurer makes all payments of expenses incurred on behalf of The Club and approved by the Executive Committee and presents an annual report and balance sheet to the Executive Committee which, after agreement, is submitted to the Annual Business Meeting for approval.
c)  Balance The Club’s bank accounts every month and organize a method of reporting everything to the Executive Committee.
d)  The Treasurer and the Executive Secretary/Treasurer will produce a membership list annually, by name and category, to be distributed to all members.
e)  With the help of the Vice-President, prepare a report on how many members, guests, visiting Skålleagues and no-shows for each meeting.
f)  Handles all fees due to Skål International and also settles them directly with Skål International USA.  One check for each fee owed.
g)  Ensures each member has paid their dues before the new membership cards are issued.
h)  Prepare a budget for The Club for the next year no later than the 4th Wednesday of January.
i)  Agrees to an audit by The Club’s Auditors, President and Executive Secretary/Treasurer near the end of every December or early January.

SKÅL USA REPRESENTATIVES: (Senior and Junior)
a)  Each of two (2) SIUSA Reps is elected to a two (2) year term each, with possible re-election of other terms.
b)  Is the official liaison between SI, SIUSA and SI San Jose.
c)  Responsible for informing all members of The Club with all important messages, correspondence, programs, etc. from SI and SIUSA.
d)  Is required to represent The Club at all working sessions of the NAASC Annual Congress and the SIUSA Regional Board meetings.  If you cannot attend, you will need to find a replacement for each missed meeting.
e)  Must provide a written report and present it to The Club, with a copy to the Region 3 Vice-President, about all the activities, decisions and announcements of each Congress and each regional meeting attended.
f)  Is responsible to ensure all activities of The Club are performed in a timely manner and all deadlines are met.
g)  Will prepare a slate of all candidates, organize and run the elections every year with the help of the Executive Secretary/Treasurer and Election Buddy!


AUDITORS: (Senior and Junior)
a)  Each of the two (2) Auditors is elected to a two (2) year term each, with possible re-election of other terms.
b)  Both Auditors will perform one (1) audit per year to check the accounts and balance sheet and verify the financial state of The Club.  In exercising their duties, the Auditors have the right to check all financial documents, which should be done in the presence of the President, Treasurer and Executive Director.
c)  Prepare a written audit report for the Annual Business Meeting, which will be sent out with the Agenda.
d)  In the event of irregularities being found, the Auditors will inform all members of the Executive Committee in writing, immediately.  When in the opinion of an Auditor, the irregularities being found are of such nature that could bear the suspension or expulsion of a member, the Auditors must also inform immediately Skål International, with copy to Skål International USA about the irregularities.
e)  Each Auditor has the right to request an Extraordinary Business Meeting.
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